There are 5 design phases to architectural services. They are (in order) Schematic Design, Design Development, Construction Documents, Bidding, and Construction Administration. These phases are the breakdown of how architects define their design services. They are the steps of an architect’s role in design.
In this article we will be discussing the phases of design as defined by The American Institute Of Architects. The five phases of design are a way for Architects to break up the work they do into categories. For the purpose of making it easy for everyone to understand. The design phases are an outline of the design process.
Pre-Design and the 5 Design Phases
There are five phases of design. For the purpose of this discussion we will not consider pre-design or feasibility study as one of the phases. We will provide a brief description of pre-design. The percentages below indicate what portion of an architect’s fee will be allocated to the given phase. Schematic Design, for example, is approximately 15% of the architect’s work.
The percentages of architectural fees can vary, those indicated are based on our experiences on a typical project. The architectural fee breakdown is a general guideline of how an architect’s resources are distributed throughout a given project. The Design Phases are:
- Schematic Design 15% of Architectural Fees – Can Range 10% – 25%
- Design Development 20% of Architectural Fees – Can Range 10% – 25%
- Construction Documents 40% of Architectural Fees – Can Range 35% – 50%
- Bidding 5% of Architectural Fees – Can Range slightly off from 5%
- Construction Administration 20% of Architectural Fees – Can Range 20% – 30%
Architectural Fee Breakdown will vary on project specific needs and project type. If a client requests multiple design options, a physical model, and 3D renderings, for example, the Schematic Phase may be a bit higher than normal. Different architecture firms may propose a different fee breakdown on the architectural design phases.
Phases of Design Video Explanation
Below is a Youtube Video on the Stages of Design that I made, and a written description as well.
Pre-Design Phase / Feasibility Study
Pre Design architectural Services
Pre-Design is a a general term for what we do before we start designing a building. This will include preliminary research on the property owner’s part and the architect. Clients do not always hire an architect for this portion. At our firm we provide pre-design architectural services quite often. This can include helping developers decide if they should purchase a property. We often do a zoning analysis in pre-design to determine what we can build. Land Surveys and site analysis are part of pre-design. The client gets a property survey by a licensed land surveyor, not an architect.
The developer may want to establish a project budget in the Pre-Design Architecture phase. To learn more about pre-design, check out another post we wrote on Pre Design Architecture. Pre-design will be determining the information we need to begin design. Here are a few factors to consider:
- Site Analysis
- Survey, Geo technical, financial, etc…
- If we are dealing with an existing building: asbestos testing, lead testing, or other hazardous materials investigation.
- Zoning Analysis / Code analysis
- Establish what you can build, as for use and size.
- Specific Code Issues that may affect the project.
- Project Scope
- Client must identify to the best of their ability the project scope of work.
- Project Goals
- Building Program
- A Building Program is a list of the proposed uses.
- Project Budgeting
- Project Schedule
- Sometimes this may be too preliminary to establish.
- Selection Of Project team
Schematic Design (SD)
Schematic Design is the first phase of design. It will account for approximately 15% of the architect’s work, and therefore the fees on the entire project as well. Of course, the percentages can fluctuate. In schematic design the architect and the owner discuss the project and any requirements provided by the owner. The architect does precedent research and analysis of the property. The analysis will include zoning and building code issues that may affect the development, as well as site analysis. Programming is part of schematic design. This is when the client provides the architect with a list of what spaces are going into the building. The architect establishes the size, location, and relationships between all the spaces.
The basic goal of schematic design is to develop the shape and size of the building with some basic design. We develop the general plan and basic exterior design in Schematic. During the schematic design phase, we figure out more or less how the building will look and operate. Schematic phase has a great deal of sketching, lots of meetings with the clients, and basic design. It is overall the fun part for the clients. Schematic is where you are really doing the general design, but not getting into deep detail.
Once the basic design is locked down and the architect provides the client with drawings, the architect and owner will agree to proceed to the next phase of design.
Design Development Phase (DD)
The Design Development Phase is going to be approximately 20% of the architects work and fees. In Design Development the architect and owner will work together to select materials including interior finishes and products such as windows. doors, fixtures, appliances, etc… The architect will revise the drawings with more specificity and detail than in Schematic Design. Engineering will commence on the structure, plumbing, electrical, heating/ventilation systems, energy analysis and any other project specific systems. At the end of design development, a good deal of product selection and systems design should be progressing. This phase concludes when the interior and exterior design of the building is locked in by the owner and architect. Below is a 3D rendering of a house at completion of design development. The following image is a diagram of the house showing some of the systems and materials in place.
Construction Documents (CD)
The Construction Documents Phase is the largest of all the phases for the architect and will be about 40% of the architects work and fees. Although the percentage may vary a little from project to project or with Different Architecture Firms. In the construction document phase the architect and engineers finalize all the technical design and engineering including structural engineering and detailing, heating air conditioning and ventilation systems, plumbing, electrical, gas, energy calculations, and all products and materials are selected and scheduled.
The architect produces multiple drawing sets including a filing set for approval from the Department Of Buildings and a separate set of Construction Drawings. You do not need to submit a full CD set to the Department Of Buildings. For example the DOB does not care what type of bathroom tiles or cabinets you are going to use. At our Architecture Firm we typically do our construction documents by making separate drawings customized for each work type. For example the electrician gets his own drawings that only show the electrical work, and the concrete contractor only gets drawings for foundations and concrete work. This reduces confusion on job sites and makes it easier for everyone to price the job and know exactly what they are responsible for. Below is a sheet from our construction documents with details of the exterior wall construction.
Bidding should be self explanatory. At this time the owner prepares to select the contractor for the job and sign contracts to proceed with construction. This will typically take up 5% of the architects time and fees. Multiple contractors submit bids on the job or the client can directly hire a contractor without getting competitive bids The architect’s role here will be to assist the client. We will answer contractor’s questions, provide any additional documentation if requested by the contractor. This phase can be started at the beginning of the project. You do not need to wait until all of the construction documents are completed but the price will be more accurate if you do.
If you have an exact budget in mind at the beginning of the process, we may recommend you hire a contractor early to consult. The GC can and review the schematic design, design development, and construction drawings from the beginning in order to ensure the project is within the specified budget. Only a contractor can guarantee a price for construction. Architects and cost estimators who provided budgets cannot guarantee those prices, but can provided and educated budget price.
Construction Administration (CA)
The Construction Administration phase of architectural services is the final phase. CA and accounts for at most 20% of the architects time and fees on a project in most cases. While this phase is the longest, it does not usually comprise the majority of the architects work. On typical projects the architect does NOT supervise construction. The architect will periodically visit the job site to see progress and ensure the contractor is following the plans. If needed the architect can review contractor’s monthly invoices to confirm work completion. The architect will be available to answer questions and provide additional information to issues that arise. During this phase it is not uncommon that some additional services for the architect arise due to change orders.
In New York City the Department Of Buildings (DOB) requires architects to perform multiple progress inspections and special inspections. The architect and engineers must submit Technical Reports to the DOB. Progress inspections are conducted by the architect. Special inspections may require a third party Inspection Agency with a specialized license.
The architect stays on the project until the the building is finished. Final inspections are all completed, and the owner obtains a Certificate of Occupancy.
Phases Of Design
The above information is a basic break down of the Architect’s Phases Of Design. The percentages of cost provided will fluctuate from project to project and between different architecture firms. These phases are universally accepted among most architects in the United States. An architect should be able to give you an in depth explanation of their fee structure. If you would like to learn more you can see another post we wrote on Architectural Fees.
As I will persist to remind people, if you plan on hiring an architect, always remember to hire Registered Architects who are licensed and insured in your state!
Architectural Design Process Steps
As an architect I study the architectural process. In this article we reviewed some of the basic concepts with regards to the 5 Phases of Design. This post does not assume to cover every possible issue or condition, but provide a general overview of the topic.
Thank You For Reading our Blog Post on Architectural Design Phases.
If you have any questions or comments please feel free to post in the comments section below.
This post was written by Jorge Fontan AIA a Registered Architect and owner of New York City architecture firm Fontan Architecture. Jorge Fontan has earned 3 degrees in the study of architecture including two degrees from the City University of New York and a Masters Degree in Advanced Architectural Design from Columbia University. Jorge has a background in construction and has been practicing architecture for 20 years where he has designed renovations and new developments of various building types.